Conversion Turnaround Time:
The conversion will take up to 5 busines days from when you have:
- Selected your conversion service
- Given us access to QBO
- Advised as to how you want the bank accounts to be treated in Xero (premium packages only). *
* Please be advised -If bank mapping is not completed within a 48 hour timeframe we will complete this on your behalf.
The cleaner your data – the smoother your conversion to Xero.
- WE CAN CONVERT:
- QuickBooks Online
- WE DO NOT CONVERT:
- Multi-currency files
- Self Employed QBO Version
- Advanced (tracked) inventory
- Locations
- Projects
- PDF Attachments
- Linked transactions
What not to do before giving Jet Convert access to your QuickBooks Online:
1. Do not start a Xero Organisation unless:
(a) You are a Xero Partner with approval from Xero to convert into Existing Xero Organisations
OR
(b) You have a special link from us to convert into an existing Xero Organisation (cost $220) – more information.
If you have already started a Xero subscription and should not have you can either cancel that Xero Organisation or pay $220 for us to convert into it.
IMPORTANT NOTE: We cannot convert to a trial version of Xero.
2. Do not change any account types in QBO prior to conversion.
BEFORE you give Jet Convert access to QuickBooks Online:
ESSENTIAL Data Preparation:
- See our website for transaction types that can cause system variances
- Check what data will and won't convert against your specific needs
- If you have payroll, check how it converts
- Ensure that QuickBooks Accounting Method is set as your GST Basis with the ATO (cash or accrual) using Settings> Your Company> Account Settings> Advanced> Accounting> Accounting Method
- Ensure that Accounts Receivable, Accounts Payable and GST accounts do not have Account type as Bank Account (Cash or Cash Equivalents).
- Ensure your bank accounts (Cash or Cash Equivalents) and credit cards are set up in QuickBooks as the appropriate account type - more information
- If you have used Undeposited Funds for Sales ensure the source file and mapping are set up as a Bank (Cash or Cash Equivalents) - to ensure this links to the contact history.
- Ensure all terminated employees in the file have a termination date. Without one they will convert unless they were not paid since 1/7/2022.
WARNING: Some banks require credit cards to be set up as bank accounts in Xero in order to connect bank feeds. See here for more information as to how these accounts should be set up.
- Ensure that there are no duplicate names in the Chart of Accounts e.g. 1234 - Motor Vehicle Expenses and 1235 - Motor Vehicle Expenses. As this description is a duplicate please add a number or character to make them unique.
- Edit Chart of Accounts names if required. The Header and Chart of Accounts names cannot exceed 200 characters each.
- Ensure you have no Negative Inventory quantities in the file
- Turn off bank feeds and disable any add-ons
- Do not work in QBO while the conversion is in progress
OPTIONAL Data Preparation:
- Turn on account numbers for your Chart of Accounts
- Check that the balances in all bank accounts (Cash or Cash Equivalents) and credit cards match the bank statements as of the last reconciliation date
- Ensure all bank transactions you want converted are coded
- Note that transactions marked with a "C" are cleared and not reconciled and will convert that way
- Ensure all clearing accounts are reconciled to NIL where possible
- Apply all credit notes unless current
- Edit account numbers to be a maximum of 10 digits
- Confirm that the AR/AP reconciliation report matches the balance in the General Ledger.
- Pay Superannuation to date through QBO (if applicable)
