Conversion Turnaround Time:
The conversion will take up to 5 busines days from when you have:
- Selected your conversion service
- Given us access to QBO
- Advised as to how you want the bank accounts to be treated in Xero (premium packages only). *
* Please be advised -If bank mapping is not completed within a 48 hour timeframe we will complete this on your behalf.
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The cleaner your data – the smoother your conversion to Xero.
- WE CAN CONVERT:
- QuickBooks Online
- WE DO NOT CONVERT:
- Multi-currency files
- Self Employed QBO Version
- Advanced (tracked) inventory
- Locations
- Projects
- PDF Attachments
- Linked transactions
What not to do before giving Jet Convert access to your QuickBooks Online:
1. Do not start a Xero Organisation unless:
(a) You are a Xero Partner with approval from Xero to convert into Existing Xero Organisations
OR
(b) You have a special link from us to convert into an existing Xero Organisation (cost $220) – more information.
If you have already started a Xero subscription and should not have you can either cancel that Xero Organisation or pay $220 for us to convert into it.
IMPORTANT NOTE: We cannot convert to a trial version of Xero.
2. Do not change any account types in QBO prior to conversion.
BEFORE you give Jet Convert access to QuickBooks Online:
ESSENTIAL File Preparation:
- See our website for transaction types that can cause system variances
- Check what data will and won't convert against your specific needs
- Ensure that QuickBooks Accounting Method is set as your GST Basis with the ATO (cash or accrual) using Settings> Your Company> Account Settings> Advanced> Accounting> Accounting Method
- Ensure that Accounts Receivable, Accounts Payable and GST accounts do not have Account type as Bank Account (Cash or Cash Equivalents).
- Ensure your bank accounts (Cash or Cash Equivalents) and credit cards are set up in QuickBooks as the appropriate account type - more information
- If you have used Undeposited Funds for Sales ensure the source file and mapping are set up as a Bank (Cash or Cash Equivalents) - to ensure this links to the contact history.
WARNING: Some banks require credit cards to be set up as bank accounts in Xero in order to connect bank feeds. More information.
- Ensure that there are no duplicate names in the Chart of Accounts e.g. 1234 - Motor Vehicle Expenses and 1235 - Motor Vehicle Expenses. As this description is a duplicate please add a number or character to make them unique.
- Edit Chart of Accounts names if required. The Header and Chart of Accounts names cannot exceed 200 characters each.
- Ensure you have no Negative Inventory quantities in the file
- Turn off bank feeds and disable any add-ons
- Do not work in QBO while the conversion is in progress
OPTIONAL File Preparation:
- Turn on account numbers for your Chart of Accounts
- Check that the balances in all bank accounts (Cash or Cash Equivalents) and credit cards match the bank statements as of the last reconciliation date
- Ensure all bank transactions you want converted are coded
- Note that transactions marked with a "C" are cleared and not reconciled and will convert that way
- Ensure all clearing accounts are reconciled to NIL where possible
- Apply all credit notes unless current
- Edit account numbers to be a maximum of 10 digits
- Confirm that the AR/AP reconciliation report matches the balance in the General Ledger.
- Pay Superannuation to date through QBO (if applicable)
