The cleaner your file – the smoother your conversion to Xero.
- WE CAN CONVERT:
- USA Quickbooks desktop including Pro, Premier, Accountants version or Enterprise
- USA Quickbooks Macintosh version if you export to a .QBB file
- WE DO NOT CONVERT:
- Payroll
- Multi-currency files
- Advanced (tracked) inventory
What not to do before uploading your Quickbooks entity file to Jet Convert:
- Do not start a Xero subscription. We will create a new Xero subscription for you. If you have already started a Xero subscription click here.
NOTE: We can not convert to a trial version of Xero. - Do not change any account types in Quickbooks prior to conversion.
BEFORE you upload your Quickbooks entity to Jet Convert:
ESSENTIAL File Preparation:
ATTENTION: Please note if the Essential File Preparation is not completed prior to upload a reconversion charge may apply.
- Remove all users who have access to the file excluding the Admin User; change the Admin User name to Admin
- If your source file has a .QBB extension please send your administrator password to support@jetconvert.com with the Migration ID in the subject line
- See our website for transaction types that typically cause issues
- Check what data will and won't convert against your specific needs
- Ensure that Quickbooks is set to the correct accounting basis (cash or accrual) using Edit/Preferences/Tax/Company Preferences
- Check how your bank accounts and credit cards are set up in Quickbooks
- If you have used Undeposited Funds for Sales ensure the source file and mapping are set up as a Bank - To ensure this links to the contact history.
*WARNING: Some banks require credit cards to be set up as bank accounts in Xero in order to connect bank feeds. See here for more information.
- Ensure that there are no duplicate names in the Chart of Accounts eg. 1234 - Motor Vehicle Expenses and 1235 - Motor Vehicle Expenses - As this description is duplicate please add a number or character to make them unique.
- Reconcile Accounts Payable using the AP Unpaid Bills Detail report
- Reconcile Accounts Receivable using the Customer Balance Detail report
- Ensure that Accounts Receivable, Accounts Payable and GST accounts do not have Account type as Bank Account.
- Ensure all invoices/bills and credit notes are still outstanding
OPTIONAL File Preparation:
- Check that the balances in all bank accounts and credit cards match the bank statements as of the last reconciliation date
- Confirm that the AR/AP reconciliation report matches the balance in the General Ledger
- Ensure all bank transactions you want converted are coded
- Run verify & rebuild on the file before submitting for conversion
- Ensure all clearing accounts are reconciled to NIL
- Run Quickbooks File Doctor on the file you want to convert.
- Edit Chart of Account numbers to be a maximum of 10 digits
- Edit Chart of Account name. The Header and chart of account name cannot exceed 200 characters
