Quickbooks Online – File Preparation

The cleaner your data – the smoother your conversion to Xero.

  • USA Quickbooks online

What not to do before giving Jet Convert access to your Quickbooks file:

  1. Do not start a Xero subscription. We will create a new Xero subscription for you if you don’t already have one. 
    NOTE: We can not convert to a trial version of Xero.
  2. Do not change any account types in Quickbooks prior to conversion.

BEFORE you give Jet Convert access to Quickbooks Online:

ESSENTIAL File Preparation:

*WARNING: Some banks require credit cards to be set up as bank accounts in Xero in order to connect bank feeds. See here for more information.

  • Ensure that there are no duplicate names in the Chart of Accounts
  • Reconcile Accounts Payable using the AP Unpaid Bills Detail report
  • Reconcile Accounts Receivable using the Customer Balance Detail report
  • Ensure all invoices/bills and credit notes are still outstanding
  • Apply all credit notes unless current
  • Edit account numbers to be a maximum of 10 digits
  • Edit Chart of Account names. The Header and Chart of account name cannot exceed 200 characters
  • Turn on account numbers for your Chart of Accounts
  • Turn off bank feeds and disable any add-ons
  • Do not work in QBO while the conversion is in progress

OPTIONAL File Preparation:

  • Check that the balances in all bank accounts and credit cards match the bank statements as of the last reconciliation date
  • Confirm that the AR/AP reconciliation report matches the balance in the General Ledger
  • Ensure all bank transactions you want converted are coded
  • Ensure all clearing accounts are reconciled to NIL