The cleaner your file – the smoother your conversion to Xero.
- WE CAN CONVERT:
- USA Quickbooks desktop including Pro, Premier, Accountants version or Enterprise
- USA Quickbooks Macintosh version if you export to a .QBB file
- WE DO NOT CONVERT:
- Payroll
- Multi-currency files
- Files >800MB
- Advanced (tracked) inventory
What not to do before uploading your Quickbooks entity file to Jet Convert:
- Do not start a Xero subscription. We will create a new Xero subscription for you. If you have already started a Xero subscription click here.
NOTE: We can not convert to a trial version of Xero. - Do not change any account types in Quickbooks prior to conversion.
BEFORE you upload your Quickbooks entity to Jet Convert:
ESSENTIAL File Preparation:
- See our website for transaction types that typically cause issues
- Ensure that Quickbooks is set to the correct accounting basis (cash or accrual) using Edit/Preferences/Tax/Company Preferences
- Check how your bank accounts and credit cards are set up in Quickbooks
*WARNING: Some banks require credit cards to be set up as bank accounts in Xero in order to connect bank feeds. See here for more information.
- Ensure that there are no duplicate names in the Chart of Accounts
- Reconcile Accounts Payable using the AP Unpaid Bills Detail report
- Reconcile Accounts Receivable using the Customer Balance Detail report
- Ensure all invoices/bills and credit notes are still outstanding
- Apply all credit notes unless current
Additional ESSENTIAL checks for QB desktop files:
- Remove the password for the Admin User
Additional ESSENTIAL checks for QBO:
- Turn on account numbers for your Chart of Accounts
- Turn off bank feeds and disable any add-ons
- Do not work in QBO while the conversion is in progress
OPTIONAL File Preparation:
- Check that the balances in all bank accounts and credit cards match the bank statements as of the last reconciliation date
- Edit account numbers to be a maximum of 10 digits
- Confirm that the AR/AP reconciliation report matches the balance in the General Ledger
- Ensure all bank transactions you want converted are coded
- Run verify & rebuild on the file before submitting for conversion
- Ensure all clearing accounts are reconciled to NIL
