PrintThe cleaner your data – the smoother your conversion to Xero.
- WE CAN CONVERT:
- USA Quickbooks online
- WE DO NOT CONVERT:
- Payroll
- Multi-currency files
- Advanced (tracked) inventory
What not to do before giving Jet Convert access to your Quickbooks file:
- Do not start a Xero subscription. We will create a new Xero subscription for you if you don’t already have one.
NOTE: We can not convert to a trial version of Xero. - Do not change any account types in Quickbooks prior to conversion.
BEFORE you give Jet Convert access to Quickbooks Online:
ESSENTIAL File Preparation:
ATTENTION: Please note if the Essential File Preparation is not completed prior to upload a reconversion charge may apply.
- See our website for transaction types that typically cause issues
- Check what data will and won't convert against your specific needs
- Ensure that Quickbooks is set to the correct accounting basis (cash or accrual) using Edit/Preferences/Tax/Company Preferences
- Check how your bank accounts and credit cards are set up in Quickbooks
*WARNING: Some banks require credit cards to be set up as bank accounts in Xero in order to connect bank feeds. See here for more information.
- Ensure that there are no duplicate names in the Chart of Accounts eg. 1234 - Motor Vehicle Expenses and 1235 - Motor Vehicle Expenses - As this description is duplicate please add a number or character to make them unique.
- Reconcile Accounts Payable using the AP Unpaid Bills Detail report
- Reconcile Accounts Receivable using the Customer Balance Detail report
- Ensure all invoices/bills and credit notes are still outstanding
- Apply all credit notes unless current
- Ensure that Accounts Receivable, Accounts Payable and GST accounts do not have Account type as Bank Account.
- Edit account numbers to be a maximum of 10 digits
- Edit Chart of Account names. The Header and Chart of account name cannot exceed 200 characters
- Turn on account numbers for your Chart of Accounts
- Turn off bank feeds and disable any add-ons
- Do not work in QBO while the conversion is in progress
OPTIONAL File Preparation:
- Check that the balances in all bank accounts and credit cards match the bank statements as of the last reconciliation date
- Confirm that the AR/AP reconciliation report matches the balance in the General Ledger
- Ensure all bank transactions you want converted are coded
- Note that transactions marked with a "C" are cleared and not reconciled and will convert that way
- Ensure all clearing accounts are reconciled to NIL
